6161 DCA 811 Procedure

Georgia State Seal

Georgia Division of Aging Services
Access to Services Manual

Chapter:

6000 Community Transitions

Effective Date:

Section Title:

DCA 811 Procedure

Reviewed or Updated in:

MT 2016-02

Section Number:

6161

Previous Update:

Summary Statement

The Department of Community Affairs (DCA) supports Money Follows the Person (MFP) transition activities by providing Housing and Urban Development (HUD) funded, Project-Based Section 811 housing units targeted to MFP Participants.

MFP Field Staff are to utilize Section 811 Housing to support MFP transition activities in the authorized municipalities to the best of their ability.

Basic Considerations

MFP Field staff will provide assistance to individuals who choose to participate in the 811 application process. Field staff will render such assistance as necessary to support the completion of the relevant applications, procuring necessary vital records, and other documentation required by DCA and/or HUD to support the Section 811 application.

DAS reserves the right to require Field Staff to update their pre-transition workflow processes to support Special Initiatives.

AAA Procedures

AAA Staff will assist in Section 811 Program Development & Steering efforts in the following way:

Step 1

Attend conference calls/webcasts and/or face to face meetings as organized or supported by DAS in the identification, evaluation, and selection of Section 811 properties in their area.
Step 2

Provide feedback as requested or required by associated deadlines to ensure MFP Participants’ wants, needs, & preferences are being addressed in selection of Section 811 properties.
Step 3

AAAs will cooperate with DCH, DCA, DAS, CILs, and other stakeholders involved with the development & steering process.

MFP Field staff will facilitate utilization of Section 811 vouchers using the following procedures:

Step 1

Identify Participants who could benefit from and wish to use vouchers.
Step 2

Confirm Participant is willing to live in a municipality and complex in which 811 vouchers are supported.
Step 3

TC identifies Participant as otherwise ‘Ready’ according to the Pre-Transition Workflow standards.
Step 4

Ensure Participant procures necessary vital records, financial documentation, and other supporting documentation as required by DCA/HUD and/or the chosen Housing Complex.

  1. Field staff assists the Participant to develop a circle of support, both formal and informal, to facilitate procurement of the 811/Housing Complex application documentation.

  2. In the absence of a circle of support: Field staff provide direct assistance, as necessary, to procure application documentation (including completion of the applications themselves).
Step 5

Ensure Participant has access and ability to complete a housing search in an area supported by the 811 program.
Step 6

Ensure Participant is able to attend required meetings/inspections as required by the 811 process.
Step 7

Documents all necessary information in the Housing Subsidy Assessment in SAMS. The assessment provides mandatory reporting information as outlined in the MFP Policy & Procedure Manual.
Step 8

Ensures the Participant has necessary supports and resources to address any move-in barriers.

DAS Procedures

  • DAS MFP staff maintain a Section 811 wait list on behalf of DCA.

  • The 811 Wait List is organized in the following fashion:

  • TC Determination of Readiness

    • Completion of Pre-Application documentation

    • MFP Screening Date

    • 811 Wait List date (using Housing Subsidy Screen in Harmony for MFP)

    • DAS staff will issue the 811 voucher upon completion of the pre-application process, the determination of the Participant’s place on the wait list, and the availability of units.

    • All 811 applications will be reviewed by DCH Housing staff prior to submission to DCA for final approval.

    • Upon final approval by DCA staff, DAS will facilitate the issuance of the voucher.

References

  1. Policies and Procedures for Money Follows the Person (MFP Manual), dch.georgia.gov/georgia-money-follows-person-ga-mfp

  2. Harmony for MFP User Guide v1.x, Section 1060 (MAN 5600), Appendix I

  3. DAS MFP Standards on Special Initiatives

  4. DAS MFP Standards on Pre-Transition Workflow