6162 DCA Rental Assistance Division Procedure

Georgia State Seal

Georgia Division of Aging Services
Access to Services Manual

Chapter:

6000 Community Transitions

Effective Date:

Section Title:

DCA Rental Assistance Division Procedure

Reviewed or Updated in:

MT 2016-02

Section Number:

6162

Previous Update:

Summary Statement

The Department of Community Affairs (DCA) supports Money Follows the Person (MFP) transition activities by providing Rental Assistance Division (RAD) Housing Choice Vouchers (HCVs) to MFP Participants.

MFP Field Staff utilize RAD-HCVs to support MFP transition activities in the authorized counties to the best of their ability.

Basic Considerations

MFP Field staff provide assistance to individuals who choose to participate in the HCV application process. Field staff render such assistance as necessary to support the completion of the relevant applications, procuring necessary vital records, and other documentation required by DCA to support the HCV application.

DAS reserves the right to require Field Staff to update their pre-transition workflow processes to support Special Initiatives.

AAA Procedures

MFP Field staff will facilitate utilization of HCV vouchers using the following procedures:

Step 1

Identify Participants who could benefit from and wish to use vouchers.
Step 2

Confirm Participant is willing to live in a county in which HCV vouchers are supported.
Step 3

TC identifies Participant as ‘Ready’ according to the Pre-Transition Workflow standards.
Step 4

Ensure Participant procures necessary vital records, financial documentation, and other supporting documentation as required by DCA and/or the chosen Housing Complex.

  1. Field staff assist the Participant to develop a circle of support, both formal and informal, to facilitate procurement of the HCV/Housing Complex application documentation.

  2. In the absence of a circle of support: Field staff provide direct assistance, as necessary, to procure application documentation (including completion of the applications themselves).
Step 5

Ensure Participant has access and ability to complete a housing search in an area supported by the HCV program.
Step 6

Ensure Participant is able to attend required meetings/inspections as required by the HCV process.
Step 7

Documents all necessary information in the Housing Subsidy Assessment in Harmony for MFP. The assessment provides mandatory reporting information as outlined in the MFP Policy & Procedure Manual.
Step 8

Ensure the Participant has necessary supports and resources to address any move-in barriers.

DAS Procedures

DAS MFP staff maintain the HCV wait list on behalf of DCA.

The HCV Wait List is organized in the following fashion:

  • TC Determination of Readiness

  • Completion of Pre-Application documentation

  • MFP Screening Date

  • HCV Wait List date (using Housing Subsidy Assessment in Harmony for MFP)

  • DAS staff will issue the HCV voucher upon completion of the pre-application process, the determination of the Participant’s place on the wait list, and the availability of vouchers

  • All 811 applications will be reviewed by DCH Housing staff prior to submission to DCA for final approval

  • Upon final approval by DCA staff, DAS facilitates the issuance of the voucher

References

  1. Policies and Procedures for Money Follows the Person (MFP Manual), dch.georgia.gov/georgia-money-follows-person-ga-mfp

  2. Harmony for MFP User Guide v1.x, Section 1060 (MAN 5600), Appendix I

  3. DAS MFP Standards on Special Initiatives

  4. DAS MFP Standards on Pre-Transition Workflow