6218 New Vendors Management

Georgia State Seal

Georgia Division of Aging Services
Access to Services Manual

Chapter:

6000 Community Transitions

Effective Date:

Section Title:

New Vendors Management

Reviewed or Updated in:

MT 2017-01

Section Number:

6218

Previous Update:

Summary Statement

Division of Aging Services (DAS) Nursing Home Transition (NHT) staff vet all NHT Transition Service Vendors that are to be reimbursed using state NHT funds.

Basic Considerations

NHT agency staff develop and maintain professional, legal, and ethical relationships with NHT Vendors.

NHT agency staff ensure NHT Transition Services are delivered within the Nursing Home Transition Taxonomy of Services.

Definitions

NHT Transition Service Vendor

The entity, identified on the NHT Transition Expenditures report, that is reimbursed by the Fiscal Intermediary for NHT Transition Services rendered. The NHT Transition Service Vendor may not necessarily be the entity that engaged in the direct service.

DAS Procedures

  • DAS NHT staff receive communications from the field.

  • Enters Vendor into DAS Data System within ten (10) calendar days of receipt of complete information.

NHT Agency Procedures

NHT agency staff provide the following minimum documentation to enroll an NHT Transition Services Vendor:

  • W-9

  • Copy of current Business License

  • Contact information for billing office

  • Services to be enrolled

NHT agency staff will provide the following, should they be required by state law, licensure, local ordinance, or other regulatory authority:

  • Copy of current professional Licensure

  • Copy of Bond documentation

  • Copy of current Insurance documentation (if required to deliver service)

Vendor documentation is provided through normal communication channels such as email, fax, or mail.

If an NHT Transition Service is delivered by NHT agency staff and reimbursed with NHT state funds, the following criteria must be observed:

  • Service is authorized by DAS

  • Service is documented in Care Plan

  • Service is requested by NHT Client and is integral to transition

  • NHT agency staff delivering the service is not managed by agency program manager of NHT

  • Service delivery must follow NHT Taxonomy of Services