6219 Nursing Home Transition Expenditure Tracking Process | ACCESS-TO-SERVICES-5200-MANUAL
|
Georgia Division of Aging Services |
|||
Chapter: |
6000 Community Transitions |
Effective Date: |
||
Section Title: |
Nursing Home Transition Expenditure Tracking Process |
Reviewed or Updated in: |
MT 2018-02 |
|
Section Number: |
6219 |
Previous Update: |
||
Summary Statement
Nursing Home Transition agencies will track expenditures for NHT Services through the DAS Data System.
Basic Considerations
Nursing Home Transition Services are delivered according to the NHT Taxonomy of Services.
Required documentation must be acquired and provided to DAS through the DAS Data System within three (3) business days of activity date.
Refer to the Harmony for MFP and NHT User Guide for information and procedure specific to the use of the DAS Data System.
The NHT Services Taxonomy does not contain individual service cost caps. This is done to provide services in a person-centered fashion.
NHT agencies control costs using a per-client cost average of $5100.00.
A client is defined as an eligible NHT Client who transitions with the program.
| Client | Total NHT Service Expenditures |
|---|---|
Client 1 |
$9,500 |
Client 2 |
$1,000 |
Client 3 |
$2,500 |
Average for all Clients |
$4,333 |
The above example is an allowable NHT Services mix.
| Client | Total NHT Service Expenditures |
|---|---|
Client 1 |
$11,500 |
Client 2 |
$500 |
Client 3 |
$5,500 |
Average for all Clients |
$5,833 |
The example above is not an allowable NHT Services mix.
| Client | Total NHT Service Expenditures |
|---|---|
Client 1 |
$5,000 |
Client 2 |
$1,100 |
Client 3 (Who does not transition) |
$2,000 |
Average for all NHT Services divided by Transitioned Clients |
$4050 |
The example above is an allowable NHT Services mix.
| Client | Total NHT Service Expenditures |
|---|---|
Client 1 |
$9,000 |
Client 2 |
$1,100 |
Client 3 (Who does not transition) |
$2,000 |
Average for all NHT Services divided by Transitioned Clients |
$6050 |
The example above is not an allowable NHT Services mix.
NHT Allocations
NHT funds are allocated to Area Agencies on Aging and Centers for Independent Living based on transition targets and workload. AAAs will pay service vendors upon completion of service provision.
NHT agencies follow the process below to log and document expenditures related to NHT Services:
-
Document NHT Service needs in the Framework Care Plan and/or Case Notes as instructed in the Harmony User Guide.
-
Acquire invoices, receipts, etc and upload to DAS Data System
-
Add Activities in the DAS Data System using the NHT Taxonomy of Services to track expenditures. Activity Date should match Receipt Date. All Activities should be entered in to the DAS Data System within three (3) business days from the Activity Date.
DAS NHT staff will review completed Activities and associated documentation as part of the quality assurance and monitoring process.