Appendix A Cover Letters | ADMINISTRATION-5600-MANUAL

Appendix H: Replaces the Computer Configuration Requirements with the 2024 version

Section 4030 -DAS Travel, Adds travel paid by an outside organization and expectations for conference or training travel & attendance to pages 1 and 2

Section 4035, 4040, 4042 & 4043 – reformatted only

Section 9004 –FSIU/CADE Case Consultation/Review and Technical Assistance Procedures; reformatted; updates the Section Title, summary and scope on page 1, updates the procedures pages 3 to 5 and other minor edits througout

Appendix K, DAS Sliding Scale for Cost Share – Non-Medicaid Services – Calendar Year 2024 scale added

Appendix D: Revises UCM Excel Sheet to now include “meals cost only” and “meals management only” for Home Delivered Meals and Congregate Meals. Revisions can be found in the Personnel tab; the Choose a Service dropdown lists was updated to mirror the DAS Taxonomy of Service and include the option of Management Only and Cost Only for the services of Congregate Meals and Home Delivered Meals.

Revises the Waiver Request Form, item #4b, which has been updated in accordance with ODIS Policy Section 3035 – Public Input Requirements for AAAs which requires the AAAs to conduct specific public hearings prior to requesting a waiver from the DAS to directly provide a service.

Revises the Waiver Request Form Instructions Item #4.D. in the Instruction Section B – Completing Table #1 (To be completed by the Division Staff ONLY), Item 4.D. was added informing how an AAA rescinding its waiver request will be documented by the Division on the Waiver Request Form and Item #7.F. in the Instructions Section C – Completing the Waiver Request Form Table #2 was added to the Instructions. This list the ODIS Policy and explains the addition of Item #4.b. on the Form which requests information on Public Hearing(s) held by the AAA for the AAA to provide a service directly

Appendix H: Adds the HCBS Training Guide

Appendix J: Adds SFY 2025 AAA Area Plan Template and Instructions

Appendix D - Revises DHS' Notice of Privacy Practices in both English and Spanish

Section 1051 – Taxonomy of Services Process; new section

Section 1062 – Procedures for Processing Mail; new section

Section 2001 – Fund Sources; reformatted only

Section 2002 – Intrastate Funding Formula; reformatted, minor edits

Section 2003 – Allocation Methodologies - reformatted; Dementia Care Specialist Funding added to “set asides” on page 3; GeorgiaCares funding renamed SHIP funding and methodology updated on page 3; SSBG for APS and PGO added to page 4; Clarification of NSIP fund use added to page 4; Allocation time lines updated on page 6

Sections 2005, 2005, 2007, 2025, 2026 and 2027 – reformatted only

Section 2028 – Private Pay Services – reformatted and Gateway removed from page 1

Section 2051 – Eligibility – Decision Tree for serving clients under 60 added to the end of this section.

Section 2055 - Limited English Proficiency & Sensory Impairment (LEP/SI); reformatted and completely revised to reflect new DHS policy and procedure

Section 2055A How to Order Language Services at a Glance; deleted as obsolete

Section 2056 Protocols for Addressing Falls; deleted as obsolete

Section 3076 Delivery of Client Services Directly Prohibited; Page 2 revisions removes waiver request from the Area Plan process, clarifies that waivers are for one state fiscal year only.

Section 4004 Mandatory Training; reformatted; minor edits and additional training by Section specified

Section 4006 Management Training Procedures; Supervisor Reasonable Suspicion training added to the requirements

Section 4007 New Worker Training Procedures; new section

Appendix D Revises OJT checklists to include new material; Dementia Care Specialist Checklist added (new). Waiver Request form and instructions added (new). The DDS Change Request form is revised.

Appendix F A Table of Contents (TOC) now exists for the Taxonomy of Services. Current SFY and SFY25 (new) Taxonomies accessible via the TOC

Appendix H DDS Password Reset Guide is revised; Caregiver Services Manual is revised

Subject/Purpose

Sections 3001, 3002, 3003, 3004 – reformatted only

Section 3005, Withdrawal of Designation of Area Agencies on Aging – reformatted; removal of the Office of State Administrative Hearings responsibilities on page 3

Section 3010, – reformatted only

Section 3011, Area Agency on Aging Structure – reformatted and minor edit under Staff Resources to clarify that staff resource standards and requirements may be included in Division program policy

Section 3015, Area Agency on Aging Monitoring and Evaluation of Service Providers – reformatted; reference to MAN 5600, Section 3077 added on page 1

Sections 3016, 3017, 3020, 3021 – reformatted only

Section 3022, Budget Revisions, Das Contract Amendments, and Reporting Requirements. Section name changed to DAS Contract Amendments, Budget Revision and Reporting Requirements; reformatted; Budget Submissions completely revised to incorporate new processes, including DAS Data System processes; DAS Data System instructions updated, Annual Close Out clarified; other minor edits

Sections 3023, 3024 – reformatted only

Section 3025, Financial Management, reformatted; legal citations in the Summary updated

Sections 3028, 3029, 3035 – reformatted only

Section 3050, Compliance with Contractor Responsibilities, Rewards and Sanctions – reformatted and renamed Compliance with Contractor Responsibilities and Sanctions. Reward information moved to Section 3051; completely reorganized along Sanction Levels and Notice of Pending Action updated to reflect use of Email.

Section 3051, Incentives and Rewards for AAA Performance – new section pulling Reward information from Section 3050

Section 6001, Program Integrity Overview – reformatted; removed Emergency Preparedness responsibilities as these have moved to the Livable Communities Section; other minor edits

Section 6051, Continuous Quality Improvement Plan – reformatted; replaced references to AIMS with DDS; added links to page w; removed broken links from page 7 and added new references

Section 1060, Technology and Data Management – email for DDS Helpdesk corrected throughout

Section 1090, Division Reports, Overview – Data Requests and Requests for New Standard Reports added to this section, page 3

Section 1091, National Aging Program Information System (NAPIS) – Renamed Older Americans Act Performance System (OAAPS) to reflect new federal reporting system

Section 1092, Annual Report, Just the Facts – new format

Section 1093, National Adult Maltreatment Reporting System (NAMRS) – new format

Section 1094 – Tableau Reporting – new format

Section 6001, Program Integrity Overview – new format, updated to reflect organizational responsibility changes

Section 6002, Measurement and Analysis Plans (MAPS) – new section

Appendix D – Adds MAPS form and instruction

Appendix E, Glossary of Terms, Abbreviations & Acronyms – ACT replaced by CACT; ACT & NAPIS moved to Archived terms; OAAPS added

Appendix H – Revises both the DAS Data System Reports List and the HAR Reports Catalog

Section 1001, Overview of the Division of Aging Services – new format; updates and clarifications on pages 1 and 2

Section 1002, Overview of the Aging Services Network - new format; updated language and clarifications aligning with the current version of the Older Americans Act throughout

Section 1010, Request for Assistance from DHS Associate General Counse (AGC) - new format; updates and clarifications throughout

Section 1011, Data Breach Reporting - new format; adds “potential breach” and clarifications on pages 1 and 2; other clarifications throughout

Section 1012, Records Request from Law Enforcement - new format; clarifies that law enforcement agencies and prosecuting attorney offices can receive APS records without a subpoena.

Section 1020, Gifts in Support of Aging Services Clients - new format, grammatical corrections throughout

Section 9001, Overview of the Forensics Special Initiatives Unit (FSIU) - new format; revisions throughout

Section 9002, Certified At-Risk Adult Crime Tactic Specialists (CACTS) Certification – new format; revisions throughout

Section 9003, Community Education/Training – new format, revisions throughout

Appendix D, Forms and Templates – Adds the DAS Data System Report Request Guide (moved from Appendix H)

Appendix H, DAS Data System Manuals – Deletes the DAS Data System Report Request Guide and moves it to Appendix D

Appendix K, DAS Sliding Scale for Cost Share – Non Medicaid Services – Calendar Year 2023 scale added

Appendix D, Forms and Templates – Revises the Notice of Privacy Practices; both English and Spanish versions

Section 5006, Supply and Small Equipment Purchases – new format; added supply cost cap on page 1; updates staff titles throughout

Section 5007, Subscriptions and Dues – updates the approved list on page 1; clarifies that purchase is subject to budget availability on page 2

Section 5008, Credit Card Purchases – Adds clarification that the DHS determines the number of credit cards for the Division on page 1; specifies advance authorization of purchases required on page 2, step 1; changes DHR to DHS throughout

Section 5009, Approval and Purchase of Promotional Items – clarifies roles in the process on page 2

Section 5010, Processing State Assistant Attorney General Invoices – clarifications made in the Background, page 1; processes clarified and updated to reflect the virtual environment on page 2

Section 3013, Area Agency on Aging Accountability – removes most of the waiver process from this section (moved to Section 3077)

Section 3026 – Allowable Costs – updates federal references throughout

Section 3027 – Audits of Area Agencies on Aging and Service Provider Organizations – updates federal and state requirements throughout

Section 3077 – Request for Waiver from Program Guidelines and Requirements – new section

Section 4006 – Management Training Procedures – new section

Appendix D – Adds the DAS Supervisor Checklist

Appendix H – Adds Requesting an IOTIS Account via Wellsky (for AAA and provider staff)

Section 2010, Grant Development Processes – clarifies role of Fiscal Officer on p 1, process clarifications/updates throughout

Section 2011, Grant Submittal Instructions – DUNS number updated page 1, procedures updated throughout to reflect current virtual work environment, such as Esign.

Section 2012, Grant Management – inserts role of the Business Operations Section Manager starting on page 1; clarifies role of the Project Director regarding quarterly reviews/monitoring on page 3; Adds record keeping instructions beginning page 3; other clarifications throughout.

Section 2053, Confidentiality – Clarifications regarding APS records on page 1; other clarifications throughout.

Section 2054, HIPAA – additional information regarding the Business Associate Agreement inserted on page 2; exceptions to the Notice of Privacy Practice for Guardianship staff added starting page 2; PHI and PII definitions updated/expanded on pages 3 & 4; other clarifications/updates throughout.

Section 3018, Conflict of Interest – minor clarifications through out

Section 3019, Provision of Service by Area Agencies on Aging – Case Management Services and I&R added to page 2; Reference to Section 3076 added; DAS waiver process deleted as it is now in Section 3076; other minor clarifications throughout

Section 3076, Delivery of Client Services Directly Prohibited – Reference to Section 3018 added to page 2; DAS waiver process added to page 2

Section 4020, Volunteer Management Procedures – references to role of DAS Volunteer Coordinator removed throughout as that position no longer exists; Reference to LMS replaced with IOTIS on page 7

Section 4022, DAS Internship Program – role of the Disaster Preparedness Coordinator added throughout; References to the Community Affairs Manager removed throughout as that position no longer exists; Clarification to Internship eligibility added to page 2; Background check processes updated on page 4; Onboarding instructions updated beginning page 4; Offboarding instructions updated on page 6; other clarifications/updates throughout.

Section 4002, Recruitment & Selection – revises the entire section to reflect current processes

Section 4003, Onboarding – new section describing the processes for onboarding new hires

Section 4004, Mandatory Training – new section describing required training

Section 4005, Offboarding – new section describing the processes for offboarding staff

Section 4010, Employee Satisfaction – revises the entire section to reflect current processes

Appendix D – Adds On the Job Training Checklists for each section and the Program/Platform list; revises the DAS Onboard and Offboard checklists to make them “fillable”.

Appendix H – Revises the DDS User Access Request Procedures to specify users must have individual email addresses

Section 1060, Technology & Data Management – Adds reference to DDS User Access Request Procedures on page 5

Section 1061, Record Retention – Table 1 updated to reflect electronic record storage, removal of CSSP and clarification of Open Records Requests location. Instructions on Appropriate Document Destruction added to page 3.

Section 3012, Area Agency on Aging Records – Adds instructions for Record Destruction on page 2.

Section 8004, Constituent Services – deletes reference to an obsolete link on page 1, updates procedures to reflect current practice throughout.

Appendix D – Adds DDS Worker Change Request Form

Appendix H – Adds DDS User Access Request Procedures to Chapter 100

Section 2009, Allowable Services by Fund Source; adds reference to the Area Plan Program Funding Report in Appendix H

Appendix E, Glossary of Terms, Abbreviations and Acronyms; new format; additions, edits and clarifications on pages 2, 4, 7, 10, 12, 18, 22, 26 and 31

Appendix F, Taxonomy of Services; replaced with a new Excel sheet; formatted in one-tab and searchable; includes current allowable fund sources

Appendix H, DAS Data System Manuals; Adds the Area Plan Program Funding Report instructions

Appendix K, DAS Sliding Scale for Cost Share-Non Medicaid Services; adds Cost Share Scale for 2022

Section 1050, DAS Process for Developing or Changing Policy, Procedures, Program Standards: new format; corrects references to the Office of Strategic Planning and Initiatives (OSPI) throughout; Adds Manual Transmittal Number to Definitions on page 2; Updates DAS Manual Structure to reflect new DHS requirements beginning on page 2; Updates Procedures to reflect electronic process beginning on page 3 and deletes references to a manual process

Section 1060, Technology and Data Management; new format; Adds reference to Empowerline Pro as the official resource data base on page 2

2051, Eligibility; new format; Adds paragraph regarding residency on page 1; Public Guardianship paragraph updated with clarifications on page 2

2052, Citizenship Criteria for Aging Programs and Services; new format

3013 Area Agency on Aging Accountability; new format; minor grammar corrections throughout; Clarifications on page 2 regarding Reports; major revisions and clarifications to Request for Extension on page 2 reflecting updated/current processes on page 3; DAS Issued Waiver, DAS Waiver Request Review and Approval Process and Record keeping added beginning on page 4

Section 3014, Area Agency on Aging Contract Management Requirements revised; adds requirement that AAAs add/delete providers on an annual basis and within 30 days of a change in provider; new manual format

Section 6055, Teams and Chartered Teams added to Manual in Section 6050, Quality Improvement

Appendix D, DAS Team Charter Template revised

Section 3076, Delivery of Client Services Directly Prohibited as part of new Section 3075, Compliance, added to the Manual

Appendix C – DAS Smart Phone User Guide revised

Appendix D – Onboarding & Offboarding Checklists revised; Waiver Template – AAA Service Provided Directly added

Appendix H – APS Ongoing Services Training Guide & APS TERF Training Guide added

Section 8003, Guidelines for Written Correspondence and Suspended Items; Updated to include electronic review and signature

Appendix D – Revises DDS Change Request Form and DDS Report Request Form

Appendix H – Adds Report Request Guide and Reporting UAT Timely Feedback Process

Appendix D – Deletes obsolete forms: IMAC request, New EE checklist (Onboarding checklist should be used instead), AART forms. Revises the following templates: Acceptance of Resignation Letter, Grant Cover Letter, MT Cover Letter, Response to Records Request Letter.

Adds the following to Appendix H: User Re-certification Procedure, APS Investigations Training Guide and HAR Reports Catalog

Section 1090, Division Reports-Overview; font update

Section 1091, National Aging Program Information System (NAPIS); changes Investigations to Initiatives on page 3; clarifies that Melissa is an address verification web site on page 5 and to References on page 8; replaces “Harmony” with “Wellsky” on page 7

Section 1092, Annual Report, Just the Facts; font update

Section 2001, Fund Sources; Adds “other funds” to types of funds

Section 2002, Intrastate Funding Formula; legal citation updated on page 1

Section 2003, Allocation Methodologies; updated section for the Long Term Care Ombudsman on page 1 and added “as appropriate” under procedures on page 6

Section 2053, Confidentiality; clarifications on pages 1,2 and 3; References updated on page 3

Appendix D; Adds DAS Onboarding Checklist; Adds New DHS Notice of Privacy Practices in English and Spanish

Appendix H; Updates APS Central Intake Training Guide

Appendix K; Adds Cost Share Scare for 2021

Section 1012, Records Requests from Law Enforcement – replaces AIMS ID with Case ID; replaces AIMS with DDS; changes team lead to Section Manager on page 3; flow chart updated on page 4

Sections 1020, 1061, 1070 & 1080 – font change only

Section 1050, DAS Process for Developing or Changing Policy, Procedures, Program Standards: frequency of review on page 1 updated; corrects reference to POS 1441 on page 2; clarifies procedures in a virtual work environment on pages 4 to 6

Appendix D – DAS Exit Checklist & Instructions updated

Appendix I – Adds APS Temporary Operating Procedures for 3/20/2020 and 1/8/2021

Section 1001, Overview of the Division of Aging Services – state” replaces “governor” on page 1; addition of non-OAA programs on page 2 and legal citation correction on page 2.

Section 1002; font updated only

Section 1010, Request for Assistance from DHS Associate General Counsel (AGC) – “procedures” deleted from Basic Considerations on page 1; clarifications as follows: to Communication with Attorneys or Judges on page 2; to Medical Consent on page 3; to Performance Plans/Job Descriptions on page 4

Section 1011, Data Breach Reporting – clarifications and updates to Applicability, page 1; Definitions, page 2; Reporting, page 3; Response, page 4; Notification, page 4; Documentation, page 5; Sanctions, page 6.

Section 4040 font updated;

Revises 4042, AAA Workforce Safety – adds paragraph to page 2 encouraging AAAs to have staff obtain regular health screenings

Appendix D, Forms and Templates – replaces DDS Change Request Form with new version

Appendix E, Glossary of Terms, Abbreviations and Acronyms – various updates

Appendix I – Adds Temporary Operating Procedures for Adult Protective Services and Public Guardianship dated 3/25/2020 and 4/3/2020

Revises 2055A, How to Order Language Services at a Glance, 4020, Volunteer Management Procedures, 8002, Media Relations Procedures Guide, and 8005, Marketing and Social Media to replace Community Affairs Manager with new title(s) and update DHS office names.

Appendix H; revises the Caregiver Services Training Manual for DDS

Appendix K; header for Cost Share Scale for 2020 corrected to reflect the correct year

Revises Section 3001, Designation of Planning and Service Areas and Area Agencies on Aging Overview; O.C.G.A. references updated

Revises Section 3002, Designation of Planning and Service Areas; updates to policy

Revises Section 3003, Designation of Area Agencies on Aging, updates to policy

Revises Section 3004, Transition Planning; updates to policy

Revises Section 9076, Temporary Emergency Respite Funds – adds Special Considerations to Page 9 regarding official state of emergency or state of public disaster

Appendix H; Adds ADRC and HCBS Program Training Guide; Adds HCBS Training Guide

Appendix I; Adds APS and PGO Temporary Operating Procedures for 4/9/2020, 5/15/2020/6/26/2020 and 8/11/2020

Appendix I: adds Temporary Operating Procedures for Adult Protective Services and Public Guardianship updated as of April 30, 2020

Adds Appendix I; Temporary Operating Procedures for Adult Protective Services and Public Guardianship

Revises Section 1060, Technology and Data Management

Revises Section 2026, Cost Share

Appendix H: Adds DDS Password Reset; Deletes Password settings; Revises Roles Directory

Appendix K: Adds Cost Share Scale 2020

Revise Section 1060, Technology and Data Management to clarify password reset timeframes

Revise Section 9076, Temporary Emergency Respite Funds (TERF) to clarify use by Public Guardianship and to include TERF Grant Fund usage

Appendix D – updates TERF vendor packet

Appendix H – Password Settings updated to reflect new helpdesk email

Revises Section 4020, Volunteer Management Procedures

Revises Section 4022, DAS Internship Program

Revises Section 2025, Fee for Service Overview, 2026, Cost Share, 4002, Recruitment and Selection, 9076, Temporary Emergency Respite Funds, 9080, Emergency Relocation Funds, 9082, Emergency Relocation Funds Financial Management

Adds Section 1094, Tableau Reporting

Appendix D – Adds New DDS User request form, revises DAS Exit Checklist, Harmony Issue Log, TERF Remittance Package

Revises Section 1060, Technology and Data Management with new DAS Data System Helpdesk protocol; email for the helpdesk has been changed.

Revises Appendix C

Adds CY 2019 Sliding Scale for Cost Share to Appendix K

Adds Section 1065, Missing Smart Phone Procedures

Adds Section 4040, Workforce Safety

Adds Section 4042, AAA Workforce Safety

Adds Section 1043, Worker Serious Incident Review Team (WSIRT)

Revises Section 1090, now entitled Division Reports, Overview

Adds Section 1091, NAPIS (was Section 1090)

Adds Section 1093, NAMRS

Revises Section 4030, DAS Travel to reflect Department level changes in procedures and forms

Deletes Sections 6002, 6005, 6006, 6007, 6008 and 6009

Revises Section 8008

Appendix H, Adds Roles Directory for the DAS Data System; Revises Computer Configuration Requirements

October 1, 2018

Revises Section 2055: Limited English Proficiency & Sensory Impairment

Adds 2055A, How to Order Language Services at a Glance

Revises Section 4020, Volunteer Management Procedures

Revises Section 4022, DAS Internship Program

Revises Appendix A, Adds CL 2019-03

Appendix D: Adds Waiver of Right to Free Interpretation in both English and Spanish

Revises Appendix L, DAS Internship Guide

September 4, 2018

Revises Section 2003, DAS Allocation Procedures

Revises Section 3036, Criminal Background check requirements

Revises Section 4002, DAS Recruitment Procedures

July 23, 2018

Adds Section 7002, Georgia Alzheimer’s & Related Dementias (GARD) State Plan

May 16, 2018

Revises Section 1060, Technology and Data Management; adds the change management process.

Revises Appendix H MFP/NHT User Guide for the DAS Database

February 16, 2018

Adds section 8008 – Shared Drive; Appendix H – adds SHIP and SMP Data Entry Manual; Appendix J – adds SFY 2019 Area Plan documents; Appendix K – Adds Calendar Year 2018 Cost Share Sliding Scale

November 1, 2017

Appendix H: adds ELAP Instructions on running reports; ELAP training guide; GeorgiaCares Guide; Changing Service Unit Costs

August 16, 2017

Revises Section 4030, DAS travel procedures to align travel advance policies with the Department, Appendix D, replaces the TERF vendor packet

Appendix H, adds Harmony User Guide for APS/Central Intake

June 1, 2017

Revises the Temporary Emergency Relocation Fund (TERF) vendor package in Appendix D

May 16, 2017

Adds the Mobile Assessments Companion Guide to

Appendix H

May 1, 2017

Revises Appendix C, DAS Smartphone User Guide

April 1, 2017

Section 1060 – adds Helpdesk Protocol for the DAS Data System Section 3022 – Aligns language regarding deadlines for budget amendments with Section 2003 Appendix D – Adds Harmony Issue Log

Appendix H – Revises Harmony User Guide for MFP, Adds DAS Systems Report List, Adds APS Assessment Matrix, Adds Harmony User Guide for CCSP Care Coordination Appendix K – Adds Sliding Scale for Cost Share for 20017 Appendix J – Adds SFY 18 Area Plan Template

January 1, 2017

Section 2025 – replaces reference to AIMS with DAS Data System Appendix D – Adds Alzheimer’s Disclosure Form (moved from MAN 5300, Chapter 302)

Appendix F – corrects case management method of reimbursement to Unit Cost Appendix H – Adds DAS Data System user manuals for Caregiver Services, Case Management, Cross-Programs Individual Services, Emergency Services, Evidence Based Programs and Senior Centers

October 17, 2016

Removes references to the Fiscal Administration Section, adds references to Business Operations Section to reflect DHS reorganization effective July 2016

Adds Harmony Report Request form and Inter State Travel form to Appendix D

Revises Appendix E, Glossary of Terms, Abbreviations and Acronyms

Revises Appendix F, Taxonomy of Services to delete CCSP and LTCO and add various other terms

Adds the CCSP Provider Management Manual to Appendix H

Revises Attachment C-1a, Request for Advance Payments Against Contracts Letter in Appendix J

July1, 2016

Removes references to CCSP which transfers to the Department of Community Health effective 07/01/2016.

Replaces references to AIMS with ‘DAS Data Base' Adds Section 1011, Data Breach Reporting

Revises Appendix L, the Division Internship Guide

Revises Appendix D, various forms updated, TERF Vendor Package added

Revises Appendix H, removes AIMS user guides, adds Harmony User guides

February 15, 2016

Revises Section 6001, Program Integrity Overview to reflect current responsibilities.

Revises Chapter 9000 to reflect name change to Forensic Special Initiative Unit (FSIU); refer to cover letter for other changes.

Revises Appendix J, Area Plan Instructions and Template to add a table of contents and adds 2017-2020 format and instructions.

Adds the 2016 Sliding Cost Scale to Appendix K

November 1, 2015

Adds Section 2056, Protocols for Addressing Falls

Appendix D – Adds 5460, Notice of HIPAA in Korean; Revises Acceptance of Resignation Letter, Manual Transmittal cover letter template, Grant Cover Letter Template, Response Letter to Records Request Template, and IMAC Request form.

Appendix F – Caregiver and Kinship Care Services are separated from “regular” HCBS Services. Under Access to Care and HCBS/Caregiver, Care Consultation unit of service is changed from 1 contact to 1 hour

August 1, 2015

Adds Section 1092, Annual Report, Just the Facts

Revises 2054, Health Insurance Portability and Accountability Act of 1996 – corrected title and policy statement

Revises Section 3015, AAA Monitoring and Evaluation of Service Providers. Clarification added, per Office of Audit recommendation, that prior notice to site visits not exceed 48 hours

Revises Section 4002, Recruitment and Selection to incorporate new DHS Procedures

Revises Section 9076, TERF, to include new policy about utilizing TERF through an Administrative Agency

Appendix D, revises NPP in both English and Spanish and updates TERF Invoice Instructions

March 1, 2015

Adds new policy and procedures for Gifts in Support of Aging Services Clients, Record Retention, DAS Teleworking Policy & Procedure, Forensic Background Check, and adds 2015 Income Fee Scale to Appendix F.

Revises existing policy and procedures in Sections 2002, 2003, 3012, 3016, 9004 and revises Appendix F, DAS Taxonomy of Services

December 1, 2014

Adds new policy and procedures for Criminal History Investigations, Governmental Relations & Legislative Affairs, and DAS specific travel

Revises existing policy, procedures and forms in Sections 3013, 3015, and Appendix D as indicated in the cover letter.

September 1, 2014

Adds new policy and procedures for the use of Temporary Emergency Respite Funds (TERF) and re-issues policy and procedures for the use of Emergency Relocation Funds (ERF). This transmittal supersedes previous policy and procedures found in the DAS, Adult Protective Services Manual 5500 regarding ERF. Additionally, Section 7001, CCSP Provider Enrollment Overview is added to the manual

June 15, 2014

Revises Section 1090, National Aging Program Information System (NAPIS),

Adds Section 2003, Allocation Methodology,

Adds Chapter 2050, Basic Considerations for Recipients of Services,

Revises Chapter 4000 to Workforce Development and adds two sections,

Adds Chapter 6050, Continuous Quality Improvement,

Adds Section8005, Marketing and Social Media,

Adds Chapter 9050, At-Risk Adult Relocation Team (AART), Adds forms to Appendix D and

Adds Appendix L, DAS Internship Guide

April 1, 2014

Adds Section 2025, Fee for Service System Overview, Section 2026, Cost Share, Section 2027 Voluntary Contributions, Section 2028 Private Pay Services, and Chapter 9000

Revises Sections 1010, 2006 & 2007

Adds Forms to Appendix D, Adds AIMS Manuals 130, 140 and 210 to Appendix H

Adds Appendix K, DAS Sliding Scale for Cost Share (years 2006-2014)

January 1, 2014

Continue the process of consolidating DAS administrative manual material into one manual. Chapter 6000 added. Sections 1010, 1012 and 4010 added. Appendix I added. Forms added to Appendix D, FSIU AIMS Manual added to Appendix H.

October 15, 2013

Continue the process of consolidating DAS administrative manual material into one manual. Chapter 3000 added; new material added. Forms and Templates added to Appendix D. Appendices E, F, G and J added.

August 1,2013

Continue the process of consolidating DAS administrative material into one manual. Chapter 2000 revised, new material added

Appendix H, AIMS Manuals added

June 1, 2013

Begin the process of consolidating DAS administrative manual material into one manual. Chapter 1000 revised; new material added. Section 5009, Approval and Purchase of Promotional Items added.

March 6, 2013

Added Section 9001, Serious Incident Review Team (SIRT) Process

March 1, 2013

Clarify and publish procedures for DAS' process for 1) developing or changing policy, procedures, program standards, 2) processing State Assistant Attorney General Invoices.

Added Appendix C, DAS Smartphone User Guide and

Appendix D, Forms and Templates

March 21, 2012

Clarify expectations regarding electronic communication within DAS

February 1, 2012

Clarify the Grant Development and Management Processes

September 1, 2011

Added the Consumer Survey Toolkit as Appendix B

March 1, 2011

Added Chapter 8000

November 20, 2008

Added Section3008, Grant Submittal Instructions, Section 4002, Recruitment and Selection, and Section 5006, Supply and Small Equipment Purchases

August 8, 2007

Adds Section 5008, Purchasing Card Procedures

January 1, 2014

Obsoletes MAN 5700

October 1, 2013

Moves Material to MAN 5600

August 1, 2013

Moves Material to MAN 5600

June 21, 2012

Final UCM

March 19, 2012

Revise Appendix H-1, DAS Taxonomy of Service Definitions

August 23, 2011

HCBS Consumer Survey Toolkit moved to MAN 5600, Appendix B

September 14, 2010

Uniform Cost Methodology and Regional Coordinators Quality Updates

September 9, 2010

SFY 2012-2015 Area Plan Format and Instructions

September 9, 2010

SFY 2012-2015 Taxonomy of Service Definitions

October 27, 2009

Area Plan Updates

May 29, 2009

Name change from P&E to PI; other structural changes

August 7,2008

Introduction of P&E Manual