- Definition
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“Administrative costs are that allocable portion of necessary and reasonable allowable costs of recipients and program operators that are associated with specific functions identified [in the adjacent column] that are not related to the direct provision of programmatic activities specified [below]. These costs may be both personnel and non-personnel and both direct and indirect costs.”
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Performing general administrative and coordination functions:
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Accounting, budgeting, financial and cash management functions
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Procurement and Purchasing
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Property management
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Personnel management and supervision (except as noted in Other Program Costs)
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Payroll (including participant wages)
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Problem resolution related to audits, investigations, incidents
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Auditing
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General legal services
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Costs of developing IT systems required for SCSEP administration
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Administrative report preparation (ex. data entry into DAS data system)
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Other activities necessary for administration of SCSEP funds
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Oversight and monitoring tasks
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Costs of goods and services used to administer the program (ex. Equipment purchase/rental, office supplies, postage, office space rental and maintenance)
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Travel incurred for the administration of the program
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Costs of information systems required to manage the program including the purchase, systems development, maintenance, and operating costs of such systems.
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Costs of technical assistance for program monitoring and improvement, professional organization dues
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Staff training for staff involved in administrative functions.
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If a sub recipient contracts the service to another entity, all costs not otherwise described in other categories are to be assigned to the Administration category
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As stated in § 641.859, all levels of SCSEP operations (State, AAA, subcontractor) must adhere to the above definitions of administrative costs.
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20 CFR Part 641 §641.856;
OWB 97-26 |
Enrollee Wages/Benefits |
Enrollee wages and benefit program activity costs include, but are not limited to:
Subject to the restrictions in § 641.535(c), Enrollee wages may also be used for Job placement assistance, including job development and job search assistance, and the “On-the-Job- Experience” (OJE) § 641.540(c).
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Public Law 106-501 Sec. 502
(Older Americans Act)
20 CFR Part § 641.864 |
- Definition
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“[SCSEP operators] are required to assess all participants’ need for supportive services and to make every effort to assist participants in obtaining needed supportive services. [SCSEP operators] may provide directly or arrange for supportive services that are necessary to enable an individual to successfully participate in a SCSEP project…” (specific allowable costs in adjacent column)
Please note: “To the extent practicable, the [SCSEP operator] should arrange for the payment of these expenses from other resources.”
(OAA § 502(c)(6)(A)(iv) and 518(a)(7))
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Program staff’s time for outreach, recruitment and selection/intake, eligibility determination, orientation, assessment, counseling, job development and placement, and preparation/updates of participants’ IEPs
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Program staff’s time for host agency development
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Enrollee training, which may be provided prior to or during the community service assignment, that may include:
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Payment of reasonable costs to instructors, classroom rental, training supplies, materials, equipment, and tuition, and
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May be provided at the Host Agency, in a classroom setting, or other appropriate arrangements
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Staff training costs of staff associated with Other Program Costs functions
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Verification of participant time sheets and data entry of participant hours into SPARQ
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Data entry into SPARQ, quarterly program narratives, and other reporting directly related to enrollee participation
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Supervision of SCSEP Coordinator as it relates to participants (case conference, grievances, etc.)
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Direct contact with or on behalf of participants at any level (for example, resolving grievances or complaints)
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Participant supportive services, to enable an individual to successfully participant in a SCSEP project, including but not limited to:
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Payment of reasonable costs of transportation
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Health and medical services (statutory physical examinations)
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Special job-related or personal counseling
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Incidentals such as work shoes, badges, uniforms, eyeglasses, and tools
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Child care and/or adult care
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Housing, including temporary shelter
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Needs-related payments
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Follow-up services
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20 CFR Part 641 § 641.545
20 CFR Part 641 § 641.140
20 CFR Part § 641.864
(OAA §§ 502(c)(6)(A)(iv), 518(a)(7)) |
