3.30 Non-Incident Request Types (DJJ, ICPC, PAD and PFC)

Georgia State Seal

Georgia Division of Family and Children Services
Child Welfare Policy Manual

Chapter:

(3) Intake

Policy Title:

Non-Incident Request Types (DJJ, ICPC, PAD and PFC)

Policy Number:

3.30

Previous Policy Number(s):

3.17, 3.28

Effective Date:

December 2021

Manual Transmittal:

2021-06

Codes/References

N/A

Requirements

The Division of Family and Children Services (DFCS) will:

  1. Enter a non-incident request type in Georgia SHINES when the following circumstances exist:

    1. Department of Juvenile Justice (DJJ): When a child who was previously in DFCS custody, exited to DJJ and is now returning to DFCS custody without interruption.

      If the child has exited DFCS and/or DJJ custody and there has been any amount of time in which the child was back in the legal custody of their caregiver, then a new intake assessment and stage progression to investigations must occur.

    2. Interstate Compact on the Placement of Children (ICPC): Georgia receives an ICPC request from another state regarding a child.

    3. Post Adoption (PAD): To process the Adoption Assistance Application when the child is not in DFCS custody.

    4. Post Foster Care (PFC): To process subsidy (relative care or guardianship) or Extended Foster Care payments when the PFC stage was not created, and FCC stage is closed.

  2. Stage process non-incident requests in Georgia SHINES to generate the stage.

  3. Upload supporting documentation into Georgia SHINES External Documentation.

Procedures

The specialized unit or the County Department will:

  1. Enter non-incident request types in Georgia SHINES. Select the appropriate non-incident request type:

    1. DJJ: This request type is used by foster care to create a new FCC stage for a child who was previously in DFCS custody that exited to DJJ and is now returning to DFCS custody without interruption.

      If the child has exited DFCS and/or DJJ custody and there has been any amount of time in which the child was back in the legal custody of their caregiver, then a new intake report must be made to the Centralized Intake Communication Center (CICC).

    2. ICPC: This request type is used by the ICPC unit upon receipt of incoming ICPC request.

    3. PAD: This request type is used to process the Adoption Assistance application for:

      1. Private/independent adoptions

      2. DFCS Transfer of Custody for the Purpose of Adoption

    4. PFC: This request type is used for the following when the PFC stage was not created, and the FCC stage is closed:

      1. Initiating subsidy payments (relative care or guardianship); or

      2. Reinstatement of terminated subsidy payments is authorized; or

      3. Payment is needed for placement and support services for youth receiving Extended Foster Care.

  2. Upload supporting documentation into Georgia SHINES External Documentation.

  3. Stage process non-incident requests in Georgia SHINES to generate the stage.

Practice Guidance

The specialized unit or the County Department will be responsible for entering DJJ, ICPC, PAD and PFC non-incident request types.

Forms and Tools

N/A