1394 Verification | TANF

Georgia Division of Family and Children Services
TANF Policy Manual

Policy Title:

Verification

Effective Date:

May 2025

Chapter:

1300

Policy Number:

1394

Previous MT(s):

N/A

Updated or Reviewed in MT:

MT 80

Requirements

The agency must give the Assistance Unit (AU) at least 14 days to verify information and to offer assistance in obtaining information.

Basic Considerations

Verify the following information prior to certification of initial applications:

Age
Citizenship and Alienage
Enumeration
Identity
Relationship
Residency
School Attendance
Application for Other Benefits
Immunization
Living Arrangements (of A Minor Head of Household)
Pregnancy and Prenatal Care
Lawbreakers
Lifetime Limit
Resources
Income
All questionable information

At recertification (renewal), verify:

Income
Information that is incomplete, inaccurate, inconsistent, or questionable
Add a Person

Refer to the Summary Verification Chart in this section for verification required at application, recertification, and interim change.

Refer to Documentation Standards to determine the information and verification needed for each point of eligibility.

The AU’s statement is accepted as a last resort.

Procedures

Verify household information as provided by policy in this manual. Information is verified either by Third-Party Source (TPS) or the Client Statement (CS). Chart 1394.1 - Summary Verification Chart, Summary Verification Chart, is used to determine verification that is required at initial application, recertification, and interim change.

Anything listed below that is questionable must be verified.

Summary Verification Chart

ELIGIBILITY CRITERIA	APPLICATION	RECERTIFICATION	INTERIM CHANGE
Age	CS	CS	CS
Citizenship/Alienage	TPS Ex: birth certificate, hospital record	CS If good cause was granted or a newborn’s citizenship has not been verified, TPS is required.	TPS Ex: birth certificate, hospital record
Enumeration	CS Verify by TPS if SSN is not valid	CS If good cause was granted or a newborn’s enumeration has not been verified within 6 months of birth, TPS is required.	CS Verify by TPS, if SSN is unknown or, SSN is not valid
Identity	TPS Head of Household (HOH)-TPS all other AU members-CS.	CS Verify if HOH has changed.	CS Verify if HOH has changed.
Relationship	CS Exception: Verification of Legal Guardianship must be verified.	CS Exception: Verification of Legal Guardianship must be verified.	CS Exception: Verification of Legal Guardianship must be verified.
Residency	CS	CS	CS
School Attendance	CS Exception: Verify for an 18-year-old dependent child. Ex: attendance records, computer print outs, and report cards	CS Exception: Verify for an 18-year-old dependent child. Ex: attendance records, computer print outs, and report cards	CS Exception: Verify for an 18-year-old dependent child. Ex: attendance records, computer print outs, and report cards
Application for Other Benefits	TPS Ex: approval letter, denial letter, document showing proof of application, and contact with the agency with whom the application was filed.	TPS Ex: approval letter, denial letter, document showing proof of application, and contact with the agency with whom the application was filed.	TPS Ex: approval letter, denial letter, document showing proof of application, and contact with the agency with whom the application was filed.
Immunization	TPS Verify for all preschool age children	TPS Verify for all preschool age children	TPS Verify for all preschool age children
Living Arrangements (of a Minor Head of Household)	CS	CS	CS
Pregnancy and Prenatal Care	CS Verification of the number of fetuses must be verified by TPS.	CS Verification of the number of fetuses must be verified by TPS.	CS Verification of the number of fetuses must be verified by TPS.
Lawbreakers	CS Verify by TPS if information is questionable.	CS Verify by TPS if information is questionable.	CS Verify by TPS if information is questionable.
Lifetime Limit	CS Verify by TPS if the total countable liquid resources exceed 75% of the limit. Refer to Section 3405, Resources.	CS Verify by TPS if the total countable liquid resources exceed 75% of the limit. Refer to Section 3405, Resources.	CS Verify by TPS if the total countable liquid resources exceed 75% of the limit. Refer to Section 3405, Resources.
Resources	CS Verify by TPS if the total countable liquid resources exceed 75% of the limit. Refer to Section 3405, Resources.	CS Verify by TPS if the total countable liquid resources exceed 75% of the limit. Refer to Section 3405, Resources.	CS Verify by TPS if the total countable liquid resources exceed 75% of the limit. Refer to Section 3405, Resources.
Income (Earned)	TPS Ex: EIVS- includes vendors such as TRUV, Experian, Transunion, Pay stubs, and Form 809. Self-Employment: SteadyIQ, Tax Returns, Monthly Receipts, Business Records and Work Logs.	TPS Ex: EIVS- includes vendors such as TRUV, Experian, Transunion, SteadyIQ, etc. Pay stubs, and form 809. Self-Employment: SteadyIQ, Tax Returns, Monthly Receipts, Business Records and Work Logs	TPS Ex: EIVS- includes vendors such as TRUV, Experian, Transunion, SteadyIQ, etc. Pay stubs, and form 809. Self-Employment: SteadyIQ, Tax Returns, Monthly Receipts, Business Records and Work Logs
Income (Unearned)	TPS	TPS	TPS