1405 Income and Eligibility Verification System (IEVS)

Georgia State Seal

Georgia Division of Family and Children Services
TANF Policy Manual

Policy Title:

Income and Eligibility Verification System (IEVS)

Effective Date:

November 2021

Chapter:

1400

Policy Number:

1405

Previous Policy Number(s):

MT 52

Updated or Reviewed in MT:

MT-64

Requirements

The Income and Eligibility Verification System (IEVS) is a federally operated system through which agencies request personal data, wage information and benefit information from other state and federal agencies on applicants and recipients.

Basic Considerations

IEVS computer matches are performed by the Integrated Eligibility System (IES) with the following files from other agencies:

  • SSA Beneficiary Earnings Exchange Record System (BEERS)

  • U.S. Internal Revenue Service (IRS)

  • Interstate Files

  • SSA Prisoner Verification Inquiry

  • SSA Death Verification Inquiry

  • SSA Benefit Data Exchange System (BENDEX).

A match between IES is completed on wage and benefit information and another computer file. If there is information in the systems on the same individual, the information is compared.

If the information in one system differs from the information in IES, a system generated task is sent to inform the worker of the discrepancies. The worker must take action to resolve discrepancies and document.

The SSA Prisoner Verification Inquiry and SSA Death Verification Inquiry match the files of the Social Security Administration with IES files to determine if a client is incarcerated or deceased.

IRS and BEERS information are subject to special security considerations. Refer to Section 1410, IRS/BEERS Security.

Processing Match Data

Use information received from the matches to determine eligibility and benefit level for both historical and ongoing months.

Resolve discrepancies within 45 days of receipt of the information.

Resolution of discrepancies may be postponed to the next review if the actions cannot be completed due to non-receipt of verification already requested from a collateral contact.

Verification

When a computer match is received, use the following information as a lead and verify its accuracy:

  • RSDI,

  • earned income listed on DOL wage matches,

  • earned income and pensions listed on IRS matches,

  • questionable IEVS information,

  • prisoner verification data.

Gross RSDI income can be verified on Clearinghouse.

Documentation

Document the following information:

  • the reason a discrepancy exists, if applicable,

  • the reason a discrepancy does not exist, if applicable

  • the date on which verification was requested and from whom verification was requested,

  • the date on which action was taken to correct ongoing benefits,

  • the date on which the discrepancy was resolved.