1415 Clearinghouse

Georgia State Seal

Georgia Division of Family and Children Services
TANF Policy Manual

Policy Title:

Clearinghouse

Effective Date:

January 2020

Chapter:

1400

Policy Number:

1415

Previous Policy Number(s):

MT 1

Updated or Reviewed in MT:

MT-52

Requirements

Clearinghouse is an automatic on-line computer system through which wage and benefit information on applicants and recipients is matched with other state and federal agency files.

Basic Considerations

Clearinghouse matches are completed with the following files:

  • Georgia Department of Labor (DOL) Wage Files contain the most recent five quarters of employment history by employer name, employer number, and the gross amount of wages earned.

  • DOL Employer Address Files contain the work location and/or the address of the accounting office of the employer.

  • DOL Unemployment Compensation Benefits (UCB) Files contain the monthly UCB amounts for the most recent 13 calendar months and a list of individual checks for the last ten consecutive weeks.

  • Unemployment Compensation Benefits (UCB) Claimant Address Files contain the address of a UCB recipient.

  • BENDEX files contain RSDI benefit information on individuals who are current or past recipients of public assistance.

  • State Data Exchange (SDX) files contain SSI benefit information.

  • W-4 Employer Reporting System New Hire Information Inquiry files provide the name and address of an employer who has just hired an individual, plus the date of hire.

Clearinghouse files are accessed for any individual who is receiving or who has applied for cash assistance, is age 14 or older, or who may affect eligibility for cash assistance for the following individuals:

  • applicants

  • recipients

  • disqualified individuals

  • ineligible aliens

  • sanctioned individuals

  • ineligible students

  • individuals whose presence in the assistance unit (AU) is questionable.

Consider UCB information received on a computer match as verified.

Procedures

Clearinghouse is automatically accessed at the following times for members of an AU who are receiving or who have applied for cash assistance.

  • at registration or finalization of a new or reopening of an AU,

  • in the month prior to the review month, when the AU is selected for review, and

  • if a primary SSN is changed or added by adding a person to the AU or interim change.