1460 DHS Personal Property Management

Georgia State Seal

Department of Human Services

Policy and Manual Management System

Index:

POL1460

Revised:

3/05/2023

Next Review:

3/05/2025

Subject: DHS Personal Property Management

Policy

The policy of the Department of Human Services (DHS) is to manage its acquisition, use and disposition of personal property for the purpose of compliance. This includes adherence to applicable State and Federal directives to demonstrate responsible stewardship of our resources.

Authority

O.C.G.A. § 8-5-1 et seq.
O.C.G.A. § Title 44
O.C.G.A. § Title 45-10 Code of Ethics and Conflicts of Interest
O.C.G.A. § 49-2-1 et seq.
O.C.G.A. § 50-16-160 et seq.

References

State Accounting Office Accounting Policy Manual; Reporting Structure and Chart of Accounts
Department of Administrative Services Georgia Surplus Property Manual
USAID Operational Policy (ADS) Glossary
Executive Office of the President of the United States - Office of Management and Budget OMB Circulars A-102 and A-133
Code of Federal Regulations 2 CFR §200.313

Applicability

This policy is applicable to all divisions and offices of DHS.

Definitions

  1. Personal Property - Personality or personal estate; all owned property which is movable, has inherent value or is representative of value, and is not realty or real estate.

Responsibilities

  1. The Office of Facilities and Support Services (OFSS) Director is responsible for oversight of POL1460.

  2. The OFSS Asset Manager issues and updates procedures to implement this policy.

  3. The OFSS Asset Manager administers established agency personal property procedures and updates the DHS Personal Property Management Procedure (PRO1460) as needed.

  4. Each Division and Office Director is responsible for designating at least one Property Coordinator from their state and field offices to manage their unit’s personal property lifecycle from acquisition to disposal.

History

Replaces POL1460 (01/27/05).

Evaluation

The OFSS Asset Manager evaluates this policy by:

  1. Completing an annual asset verification to both confirm accuracy of and reconcile variances in the Asset Module of the TeamWorks Financials System.

  2. Passing any audit(s) with no findings.