Administrative Vehicles

Vehicles that are titled to or leased by the Department but are not used for individuals transportation are considered DHS administrative vehicles are managed by OFSS.

Training

TSS provides initial training along with OFSS. OFSS will provide continuous training to employees as needed.

Training includes:

  • WEX fuel card program

  • ARI Maintenance Program overview

  • Report My Driving Program

  • Authorized and unauthorized use of state vehicles

  • Logbook usage and documentation Appendix 10 – DHS Administrative Vehicle Log

  • Understanding how traffic violations impact a driver’s ability to operate a state vehicle, and Insurance and accident reporting.

Administrative Vehicle Requirements

Administrative vehicles must meet the following requirements:

  • Passenger occupancy will not exceed vehicle manufacturer’s approved seating capacity.

  • Each vehicle must have a valid tag.

  • Each vehicle operated in Cherokee, Clayton, Cobb, Coweta, DeKalb, Douglas, Fayette, Forsyth, Fulton, Gwinnett, Henry, Paulding and Rockdale counties must have emissions testing or emissions exemption verification.

  • Each vehicle must have an operational speedometer, odometer, horn, windshield wipers, windows, headlights, front and back turn signals, parking lights, brake lights, reverse lights, and emergency flashers.

  • Each vehicle window must be free from cracks and/or damage.

  • Each vehicle must have at least two exterior mirrors (one on each side of the vehicle) and a rearview mirror free from cracks and/or damage for monitoring the passenger compartment.

  • Each vehicle must be free of excessive body damage or body damage that interferes with the operation of doors and/or windows. The vehicles exterior should be clean and free of excessive grime, rust, chipped paint or major dents, which detracts from the overall appearance of the vehicle.

  • Each vehicle must have adequate tires for the vehicle based on manufactures specifications. The tires should have proper tread depth and be free from excessive wear, exposed wire, and/or damage.

  • Each vehicle must have a spare tire and jack for emergency situations. If the vehicle is not manufactured with a spare tire and jack, the driver must explain the process for obtaining assistance in the event of a tire emergency.

  • Each vehicle must have functioning, clean, and accessible seat belts for each passenger seat position and each shall be stored off the floor when not in use.

  • Each vehicle must have a standard first aid kit including, but not limited to:

    • Box of adhesive bandages

    • Antiseptic cleansing wipes

    • Dressing Pads

    • Oval eye pad

    • Conforming gauze bandage

    • Triangular bandage

    • Triple antibiotic ointment

    • Sanitizing hand wipes

    • Cold Pack

    • Cotton-tip applicator

    • Latex gloves

    • Scissors and tweezers

    • Sterile eyewash

    • Insect sting relief pads

    • Aspirin

    For a complete list of a well-stocked first aid kit, refer to the Red Cross website at www.redcross.org and search for “Make a first aid kit”.

  • Each vehicle’s interior must be clean and free from torn upholstery or floor covering, damaged or broken seats, protruding sharp edges, free of dirt, oil, grease, or litter. The vehicle must have adequate sidewall padding and ceiling covering.

  • Each vehicle door must be functioning and free from obstructions.

  • Each vehicle must have a functioning interior light within the passenger compartment.

  • Each vehicle must be equipped with adequate heating and air conditioning for driver and individuals.

  • Each vehicles floor must be covered with commercial anti-skid, ribbed rubber flooring, or carpeting. The anti-skid flooring should not interfere with wheelchair movement between the lift and the wheelchair positions.

  • Each vehicle must be clearly identified on the exterior in accordance with the Vehicle Markings Identification (refer to the Exhibit 22 – Vehicle Identification/Markings section in this chapter for additional information).

  • All vehicles must include an information packet, in the form of a DHS Logbook. At a minimum, this packet will include: