Authorized Levels of Vehicles | MAN1425
These procedures apply to all DHS organizations that own or lease vehicles used in Coordinated Transportation.
All requests to acquire (purchase, transfer, rent, or lease), or surplus a DHS vehicles must be sent through the Office of Facilities and Support Services (OFSS) and Office of Facilities and Support Services, to include purchases, transfers, rentals, and leases.
Procedures for DHS vehicle acquisitions, transfers, and disposals are provided in checklist formats in the exhibits of this manual.
Authorized Vehicle Counts and Vehicle Redistribution
The Governor’s Office of Planning and Budget (OPB) provides oversight for all vehicles used in state organizations.
The Fleet Manager maintains information on authorized vehicle levels. Each year Fleet and Risk Manager submits an updated vehicle listing to DHS’s Office of Budget Administration (OBA) to report details of the vehicles filling the authorized count. OBA supplies the information to the Governor’s Office of Planning and Budget (OPB).
Vehicle Count Adjustments
As programs expand or reduce services, there may be a need to adjust the number of vehicles operated in support of services. A request to increase the number of state operated vehicles requires the approval of OPB. For increases, the vehicle acquisition approval process must be followed in order to justify the increase in the authorized vehicle count and to seek approval for the added acquisition (for additional information, refer to Vehicle Acquisition (Purchase, Transfer, Rental/Lease) section in this chapter).