504 A6 Standard and Contingent Hiring Process

As a part of the Department of Human Services (DHS) standard hiring process, all applicants selected for employment as a new hire, promotion, transfer, or appointment are subject to a background check. The Background Check Process is coordinated through the Office of Human Resources (OHR). It consists of the following checks with the estimated timeframes for processing:

In the Standard Hiring Process, applicants are not eligible for employment until clearance has been given on all background checks listed above. Through this process, DHS seeks to ensure the integrity of its workforce by following the series of steps below.

(“Internal DHS Employees” includes all DHS Administrative Offices, Division of Aging Services (DAS), Division of Child Support Services (DCSS), and Division of Family & Children Services (DFCS).

In the agency’s efforts to complete the Background Check Process, challenges have been encountered with the timeliness in completing the overall hiring process. Waiting for clearances can delay the hiring process anywhere from 3 weeks to one month. While all steps of the Background Check Process will continue to be followed, this process rearranges the steps of the hiring process when the applicant selected is an internal employee as outline below.

With this change, OHR will proceed with the hiring process after notification from the Hiring Manager that an internal DHS employee has been selected for hire and simultaneously complete the Background Check Process. This will eliminate the delays in waiting on results. However, once the Background Checks have been completed:

This contingent hiring process applies to all positions filled when the candidate selected is an internal employee and the position does not require an additional background check such as drug testing. For positions where additional background checks are required, the Standard Hiring Process MUST be followed. This process was revised on March 7, 2019.