4015 Electronic Disqualified Recipient System (eDRS) | FPRU-3450-MANUAL

eDRS is a nationwide database used to identify individuals disqualified from the Food Stamp Program and to record periods of Food Stamp disqualification.

The Office of Inspector General (OIG) enters disqualification information in Georgia Gateway for OIG disqualifications. The system electronically transmits the data to eDRS.

Record the adjudication and start dates in Georgia Gateway. Refer to the Food Stamp Program policy in Section 3315 for criteria affecting the initial month of disqualification.

Disqualification data is permanent and must be supported by disqualification documents. OIG disqualification data must be retained permanently.

When a closed case becomes active again, the DRS icon is accessible on the Person Details page in Georgia Gateway. This will provide disqualification information on anyone who has been disqualified. Failure to disqualify the individual prior to approval will result in an agency error overpayment.

The individual has a right to request a fair hearing and challenge the accuracy of disqualification data and/or view the disqualification record. OIG should be notified of any previous adjudication that is later referred for a fair hearing. A representative of OIG must attend the fair hearing to address any issues regarding the disqualification.

Prior to imposing a disqualification, all out of state matches must be verified through a secondary source. Respond promptly to requests for information from other states on Georgia’s disqualifications.