1905 Storage and Protection of Internal Audit and Compliance Unit Records | IAC
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Department of Human Services |
Index: |
POL 1905 |
Revised: |
03/06/2024 |
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Next Review: |
04/01/2026 |
Policy
Maintenance and Storage
The policy of the Department of Human Services (DHS) is to ensure that when not in use, all internal audit records, electronic and/or paper, will be secured in locked cabinets within a controlled access area which will be restricted to the authorized Office of Inspector General, Internal Audit and Compliance (OIG-IAC) personnel in the performance of their official duties.
Destruction of Internal Audit Records
When OIG-IAC records are no longer required, they will be destroyed to preclude access by unauthorized persons. The OIG-IAC Director will coordinate the destruction of records which will be performed securely in accordance with applicable laws.
Protection of Internal Audit Records during a Natural or Man-Made Disaster
In the event of a natural or man-made disaster, the OIG-IAC Director will ensure that all records maintained by OIG-IAC are secured and not in danger of being damaged, destroyed, or removed. The OIG-IAC Director’s responsibilities in the event of such disasters include:
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Ensuring that all records maintained by OIG-IAC are secured and not in danger of being damaged or destroyed during civil unrest or natural disaster.
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Taking the necessary steps to ensure that all OIG-IAC records remain secured on-site, or are removed to another location where they can be secured until the records can be returned and secured within the Office of Inspector General.
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Immediately notifying the Inspector General (IG) and/or Deputy IG of any potential threat to the safety and security of OIG-IAC records.
Authority
O.C.G.A. § 50-18-90 et seq.