Acceptance of Resignation Letter Instructions

Instructions

This template is to be used by the Evaluating Manager (direct supervisor) of the employee who has resigned. It should be issued upon receipt of written resignation.

Areas highlighted in yellow on the template should be replaced by information specific to the resignation, referencing the resignation letter from the employee. Remove the yellow highlights.

DATE: Enter current date

NAME/ADDRESS: Enter resigning employee’s full name and address (ex. Ms. Jane Doe)

NAME: Enter honorific and last name (ex. Ms. Doe)

BODY of Letter: Self Explanatory. If the evaluating manager is unsure, refer questions to Division Deputy Director or Statewide Administrator in the Fiscal/Administration Section of DAS.

SINCERELY: Use the Evaluating Manager’s full name and title

C: Enter all managers up to the Division Director

Routing

Original:

  • to the resigning employee

Copies:

  • 1 copy to each manager copied

  • 1 copy to the Statewide Administrator in Fiscal/Administration

  • 1 copy may be retained by the Evaluating Manager