DAS Manual Transmittal Cover Letter Template

This template is to be used for DAS Manual Transmittal Cover Letters by the author or coordinator of Manual transmittals. Refer to MAN 5600, Section 1050.

Instructions

Date – Date Manual Transmittal will be issued.

To –
Always address Manual Transmittals in this order, as applicable:

  • Area Agency on Aging Directors

  • AAA Program Staff

  • Division of Aging Services (DAS) Staff

From – prepopulated with the Division Director’s name and title

Subject –

  • Insert Manual name after DAS and remove the yellow highlight.

  • Insert Manual number and transmittal number and remove the yellow highlight.

    • Example: DAS Administrative Manual Transmittal, MAN 5600, 2013-01

Effective Date – the date the policy/procedure is effective or “upon receipt”

Purpose – Give a brief overview of changes in the manual transmittal.

Manual Revisions –

  • Left Column – Specify the Section # added, changed or deleted

    • Examples: Section 1050, Appendix A, TOC

  • Right Column – Specify what is being added, updated, changed or deleted. Writers may choose to specify page and paragraph.

    • Examples:

      • Adds New Appendix A for XXX

      • Updates section to reference changes in federal policy

      • Updates section to clarify XXX policy or XXX procedure

      • Deletes section XXX

Manual Maintenance Instructions –
Specify which sections are added, replaced, deleted.

  • Examples:

    • Replace MAN XXX TOC with the revised TOC

    • Add Section 1050 after Section 1049

    • Delete Section XXX

Internet Access – Insert the MAN number. Remove the yellow highlight.

Manual Transmittal Cover Letters may be several pages in length.