1705 Conducting Annual Re-licensure and Monitoring Inspections

Georgia State Seal

Department of Human Services
Policy and Manual Management System

Index:

POL 1705

Revised:

04/01/2026

Next Review:

04/01/2028

​Policy

It is the policy of Residential Child Care Licensing (RCCL) to conduct routine unannounced annual inspections of all licensed child welfare agencies pursuant to O.C.G.A. §§ 49-5-12. It is also the policy of RCCL to conduct a six-month monitoring inspection for all child welfare agencies who have been issued an Initial Temporary license to operate. To ensure compliance with the rules and regulations of the Department of Human Services, RCCL inspects records and other relevant facility/agency documents; conducts inspections of the physical plant and approved foster homes, as applicable; and conducts interviews with staff, residents, collateral contacts, and foster parents, as applicable.

​Authority

O.C.G.A. §§ 49-5-12

​References

POL-1715 Timeframes for Completing Surveys
POL-1703 Closing Inspection Files
POL-1709 Plan of Correction
OIG-RCCU-FHV-POL-Conducting Foster Home Visits
OIG-RCCU-RI-POL- Conducting Annual Re-licensure and Monitoring Inspections
How to Conduct an Inspection – Comprehensive Guide (RL and Monitoring)
Guidance Form: Plan of Correction
Guidance Form: Preliminary RCCL Inspection Report
RCCL File Checklist
RCCL Enforcement Actions Flowchart

​Applicability

This policy applies to all RCCL staff and licensed child welfare agencies.

​Definitions

Child Welfare Agencies

Licensed Child-Caring Institutions (CCI), Child-Placing Agencies (CPA), Children’s Transition Care Centers (CTCC), Commercial Sexual Exploitation Recovery Centers (CSERC), Outdoor Child Caring Programs (OCCP), Maternity Homes (MH), and Qualified Residential Treatment Programs (QRTP).

Relicensure

An annual inspection of a currently licensed child welfare agency to assess compliance with the rules and regulations.

​Responsibilities

  1. The RCCL Director is responsible for monitoring requirements for updating this policy.

  2. The RCCL Publisher and the RCCL Rules Coordinator will update this policy according to state requirements.

​History

Replaces Conducting Relicensure Inspections POL1705, last reviewed on 4/01/2026.

​Evaluation

The RCCL Director, Deputy Director of Program Operations, Deputy Director of Field Operations, and RCCL Surveyor Supervisors will evaluate this policy when:

  1. Conducting monthly data analysis of RCCL reports.

  2. Conducting quality assurance reviews and quality control audits of survey reports.